Code of Conduct
Introduction
Fillingham Parish Meeting (‘the Meeting’) has adopted this Code of Conduct to promote and maintain high standards of behaviour by its representatives and co-opted members whenever they conduct the business of the Meeting, including the business of the office to which they were elected or appointed, or when they claim to act or give the impression of acting as a representative of the Meeting.
This Code of Conduct is based on the principles of selflessness, integrity, objectivity, accountability, openness, honesty, and leadership.
Definitions
For the purposes of this Code, a ‘co-opted member’ is a person who is not a member of the Meeting but who is either a member of any committee or sub-committee of the Meeting, or a member of, and represents the Meeting on any joint committee or joint sub-committee of the Meeting, and who is entitled to vote on any question that falls to be decided at any meeting of that committee or sub-committee.
For the purposes of this Code, a ‘meeting’ is the Parish Meeting, any a meeting of its committees, sub-committees, joint committees or joint sub-committees.
For the purposes of this Code, and unless otherwise expressed, a reference to a member of the Meeting includes a co-opted member of the Meeting.
Member obligations
When a member of the Meeting acts, claims to act or gives the impression of acting as a representative of the Meeting, he/she has the following obligations.
1. He/she shall behave in such a way that a reasonable person would regard as respectful.
2. He/she shall not act in a way which a reasonable person would regard as bullying or intimidatory.
3. He/she shall not seek to improperly confer an advantage or disadvantage on any person.
4. He/she shall use the resources of the Meeting in accordance with its requirements.
5. He/she shall not disclose information which is confidential or where disclosure is prohibited by law.
Registration of interests
6. Within 28 days of this Code being adopted by the Meeting, or the member’s election or the co-opted member’s appointment (where that is later), he/she shall register with to the Clerk the interests which fall within the categories set out in Appendices A and B.
7. Upon the re-election of a member or the re-appointment of a co-opted member, he/she shall within 28 days re-register with the Clerk any interests in Appendices A and B.
8. A member shall register with the Clerk any change to interests or new interests in Appendices A and B within 28 days of becoming aware of it.
9. A member need only declare the existence but not the details of any interest which the Clerk agrees is a ‘sensitive interest’. A sensitive interest is one which, if disclosed on a public register, could lead the member or a person connected with the member to be subject to violence or intimidation.
Declaration of interests at meetings
10. Where a matter arises at a meeting which relates to an interest in Appendix A the member shall not participate in a discussion or vote on the matter. He/she only has to declare what his/her interest is if it is not already entered in the member’s register of interests or if he/she has not notified the Clerk of it.
11. Where a matter arises at a meeting which relates to an interest in Appendix A which is a sensitive interest, the member shall not participate in a discussion or vote on the matter. If it is a sensitive interest which has not already been disclosed to the Clerk, the member shall disclose he/she has an interest but not the nature of it.
12. Where a matter arises at a meeting which relates to an interest in Appendix B, the member shall not vote on the matter. He/she may speak on the matter only if members of the public are also allowed to speak at the meeting.
13. A member only has to declare his/her interest in Appendix B if it is not already entered in his/her register of interests or he/she has not notified the Clerk of it or if he/she speaks on the matter. If he/she holds an interest in Appendix B which is a sensitive interest not already disclosed to the Clerk, he/she shall declare the interest but not the nature of the interest.
14. Where a matter arises at a meeting which relates to a financial interest of a friend, relative or close associate (other than an interest in Appendix A), the member shall disclose the nature of the interest and not vote on the matter. He/she may speak on the matter only if members of the public are also allowed to speak at the meeting. If it is a ‘sensitive interest’ the member shall declare the interest but not the nature of the interest.
Dispensations
15. On a written request made to a Parish Representative, the Meeting may grant a member a dispensation to participate in a discussion and vote on a matter at a meeting even if he/she has an interest in Appendices A and B if the Meeting believes that the number of members otherwise prohibited from taking part in the meeting would impede the transaction of the business; or it is in the interests of the inhabitants in the Meeting’s area to allow the member to take part or it is otherwise appropriate to grant a dispensation.
Appendix A
Interests described in the table below.
| Subject | Description |
| Employment, office, trade, profession or vocation | Any employment, office, trade, profession or vocation carried on for profit or gain. |
| Sponsorship |
Any payment or provision of any other financial benefit (other than from the Meeting) made to the member during the 12 month period ending on the latest date referred to in paragraph 6 above for expenses incurred by him/her in carrying out his/her duties as a member, or towards his/her election expenses. This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992. |
| Contracts |
Any contract made between the member or his/her spouse or civil partner or the person with whom the member is living as if they were spouses/civil partners (or a firm in which such person is a partner, or an incorporated body of which such person is a director* or a body that such person has a beneficial interest in the securities of*) and the Meeting – a. under which goods or services are to be provided or works are to be executed; and which has not been fully discharged. |
| Land |
Any beneficial interest in land which is within the area of the Meeting. ‘Land’ excludes an easement, servitude, interest or right in or over land which does not give the member or his/her spouse or civil partner or the person with whom the member is living as if they were spouses/civil partners (alone or jointly with another) a right to occupy or to receive income. |
| Licences | Any licence (alone or jointly with others) to occupy land in the area of the Meeting for a month or longer. |
| Corporate tenancies |
Any tenancy where (to the member’s knowledge)- a. the landlord is the Meeting; and the tenant is a body that the member, or his/her spouse or civil partner or the person with whom the member is living as if they were spouses/civil partners is a partner of or a director* of or has a beneficial interest in the securities* of. |
| Securities |
Any beneficial interest in securities* of a body where— a. that body (to the member’s knowledge) has a place of business or land in the area of the Meeting; and b. either— i. the total nominal value of the securities* exceeds £25,000 or one hundredth of the total issued share capital of that body; or ii. if the share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the member, or his/her spouse or civil partner or the person with whom the member is living as if they were spouses/civil partners has a beneficial interest exceeds one hundredth of the total issued share capital of that class. |
*’director’ includes a member of the committee of management of an industrial and provident society.
*’securities’ means shares, debentures, debenture stock, loan stock, bonds, units of a collective investment scheme within the meaning of the Financial Services and Markets Act 2000 and other securities of any description, other than money deposited with a building society.
Appendix B
An interest which relates to or is likely to affect:
(i) any body of which the member is in a position of general control or management and to which he/she is appointed or nominated by the Meeting;
(ii) any body—
a. exercising functions of a public nature;
b. directed to charitable purposes; or
c. one of whose principal purposes includes the influence of public opinion or policy (including any political party or trade union) of which the member of the Meeting is a member or in a position of general control or management;
(iii) any gifts or hospitality worth more than an estimated value of £50 which the member has received by virtue of his or her office.
This Code of Conduct was adopted by the Parish Meeting at the meeting held on the
13th May 2019
Signed:
Chair of Fillingham Parish Meeting