2025 June Minutes
FILLINGHAM PARISH MEETING
MINUTES
2 June 2025
ATTENDANCE
Present: Margaret O’Grady (Chair), Judith Russell (Interim Clerk), Glenn Cargill RFO,
In Attendance: Five parishioners, Councillor Roger Patterson
Apologies: Peter O’Grady Vice Chair, William Rose, Mirriam Whitelegg, Dawn Greetham
1. WELCOME
The Chair welcomed everyone to the meeting and took apologies.
2. NOTICE OF INTEREST
None Reported
3. MINUTES OF THE LAST MEETING
The minutes of the last meeting were approved as a correct record.
4. MATTERS ARISING NOT ON THE AGENDA
Drainage and Flooding – All work on the drainage system have now been completed. Thanks were expressed to Richard Butroid for his support with the project while he was in office.
Village Hall – Subsequent to the leak, the redecoration of the village hall kitchen and ladies toilet will take place commencing 16th June,
RAF Ingham Heritage Centre – No further information available on the request for a bus stop for the centre.
5 REPORTS
Finance Report
The RFO reported:
5.i. Monthly report
• Outgoings in April included the monthly utilities.
• Village Hall - Income included £777 fundraising from the Farmers Market (split between village hall and church funds), Income from new weekly Yoga group. Still outstanding is the payment from West Lindsey for the use of the hall for the elections in May.
5.ii The completed 2024/25 Annual Governance & Accountability Return (AGAR) to be presented to the meeting.
5.ii (a) The Exemption Certificate was presented to the meeting in readiness for the return to the Auditing Authority. This was approved unanimously.
5.ii (b) The Annual Governance Statement was submitted and approved.
5.ii (c) The Accounting Statements for 2024/25 were submitted and approved.
5.ii. (d) Gary Whitelegg was thanked for his work on the internal audit of the annual accounts.
5. iii. The period of Exercise of public rights agreed as Monday 9 June to Friday 18 July 2025. Deadline for submission of AGAR is Monday 30th June 2025.
• All documents will be made available on the Parish Website in due course.
5.iv. The Future
There was discussion about future financial viability, and it was recognised that while the funds are healthy in the short term, we need to be looking forward at the medium to long-term and to put a plan in place. It was agreed that this would be followed up with a meeting separate from the Parish Meeting. There were offers re canvassing the village and to inform people about the precept. It was agreed that a meeting would be convened later in the year.
6. CORRESPONDENCE
No correspondence received in the past month.
7. PARISH, DISTRICT, COUNTY MATTERS
7a. Parish Matters.
Insurance - Insurance is due for renewal shortly and this includes the hall and the playground. We are tied into a 3-year long term agreement and we are awaiting contact from Zurich as to this year’s cost.
7b District Matters
Councillor Patterson gave a brief update on changes to the WLDC as a result of the May elections. He reported that there was no further news of the future of RAF Scampton.
7c County Matters
There has been no further information on, or contact from, the new County Councillor, MO’G to make contact and invite him to the meeting.
8. AOB
Book Swap – the possibility of setting up a book swap had been debated in the village WhatsApp group. There was some discussion about the proposal, and it was agreed that it would be helpful if someone or several of those who have raised to possibility, could join the next parish meeting to discuss this further.
The Trust Fund - A query was raised about the terms of the fund and a request for sight of the legal document was made. It was agreed that this would be granted.
DATE OF NEXT MEETING – The next Parish Meeting, will be on Monday 7 July at 7.30pm