2025 April Minutes
FILLINGHAM PARISH MEETING MINUTES
Monday 7 April 2025
ATTENDANCE
Present: Margaret O’Grady (Chair), Judith Russell (Clerk), Glenn Cargill (RFO),
In Attendance: Cllr Butroid and four parishioners
Apologies: Peter O’Grady (Vice Chair)
1. WELCOME
The Chair welcomed people to the meeting and made a statement explaining that some discussions regarding the village hall from the previous meeting had not been included in the previous minutes until they could be investigated further.
2. APOLOGIES
Peter O’Grady Vice-Chairperson
3. NOTICE OF INTEREST
None Reported
4. MINUTES OF THE LAST MEETING
The minutes of the last meeting were approved as a correct record.
5. MATTERS ARISING NOT ON THE AGENDA
Drainage and Floods – We are still waiting for confirmation of a date for completing the work.
Insurance Claim – Work completed so far on the kitchen; all appliances now delivered except the cooker hood which was out of stock. Insurance will contribute to the cost of electricity used to dry out the building. Still awaiting a 3rd quote for painting MO’G to chase.
Drop kerbs – LCC have been approached, and Peri, Phil and Judith have offered to take forward an accessibility survey round the village. Issue of access to the village hall was raised and car parking which may prevent access to the ramp.
Defibrillator – Following the demise of our defibrillator, West Lindsey District Council had provided a new box and a loan defibrillator. The new defibrillator has now been installed (with the help of a donation.) In addition to West Lindsey District Council checks, it was confirmed that the defibrillator is checked weekly. Following the installation of the new one training on the use of the machine will be available.
Bus stop at the Heritage Centre – Cllr Butroid confirmed that the request for a bus stop has been passed to Highways for review.
6. REPORTS
Finance report – Glenn reported on the end of year accounts as follows:
• Parish Account - £4,125 (2024 - £4369)
• Village Hall Account - £5,097
• Savings account – healthy.
Overall, short to medium term is not too bad but we need to consider the longer term now and plan accordingly. Insurance covers the Parish Meeting liabilities, the playground and the village hall and is currently tied into a three-year agreement.
Annual Governance and Accountability Returns (AGAR) for 2024 – 2025 is now due, with the timescale as follows:
• AGM – 12 May 2025
• Internal audited accounts to be available at the AGM
• Parish meeting 02 June will consider the internal audit findings and approve the statements. The parish meeting must approve Section one of the Annual Governance statement Before approving the Accounting Statements.
• Exercise of Public Rights – agreed for the period Monday 09 June to Friday 18 July.
• Deadline for submission to AGAR is currently Monday 30th June 2025
7. CORRESPONDENCE
No correspondence has been received during the last period.
8. PARISH, DISTRICT, COUNTY MATTERS
8a. Parish Matters – Lincolnshire Public Right of Way Improvement Plan - consultation launched Link www.letstalk.lincolnshire.gov.uk/draftrowip All comments to be brought to the next meeting so a formal response can be made.
Village hall heating has been restored and all radiators are in working order.
8b District Matters
No update from Cllr Patterson.
Dog wardens are now patrolling the West Lindsey area. Dog Bins will now have a QR code. Road sweepers can be hired form WLDC.
Solar Representations– Cllr Butroid offered an update. Tillbridge Solar scheme now closed to representation. The village supported the 7,000 Acres response. The inspectorate will now review the case and other schemes are being monitored by Peter O’Grady.
RAF Scampton – Scampton Airfield is now going on the open Market.
AOB
There is some updating needed on village hall documentation and trustees of the building. This may involve some legal advice. The documents are being reviewed.
If anyone would like to stand for a position for the Parish Meeting, please contact fillingham@hotmail.co.uk prior to the AGM. We are looking for someone to take on the role of clerk (supporting the Chair by taking minutes at the meeting). All posts are voluntary.
DATE OF NEXT MEETING – AGM Monday 12 May 2025 at 7.30.