2026 Parish Meeting Minutes of Meetings

2026 April Minutes

 

FILLINGHAM PARISH MEETING MINUTES

Monday 13th April 2026

 

Present: Margaret O’Grady Chair, Peter O’Grady Vice Chair, Glenn Cargill RFO

In Attendance: Gary Whitelegg, Vicky Cargill

Apologies: Cllr Patterson, William Rose, Miriam Whitelegg

  1. WELCOME 

The Chair opened the meeting.

  1. NOTICE OF INTEREST 

None were reported.

  1. MINUTES OF THE LAST MEETING   

The minutes of the last meeting were approved as a correct record.  

  1. MATTERS ARISING NOT ON THE AGENDA  

  • Accessibility Audit – response awaited from Cllr Wimhurst.

  • Request for a bus shelter – LCC will carry out a feasibility survey to assess the potential for a bus shelter to be placed. Results will be shared with the Parish Meeting when this has been carried out. 

  • Speed cameras – The speed warning sign at the top road (B1398) advising of a right turn (when approaching from Ingham) and to slow down, is now working, although we have not had any confirmation that the work to repair it has been carried out. No further update on a village speed survey following discussions around speed within the village and the potential for a 20mph zone at the bend by the church.

  1. REPORTS

Finance Report 

The RFO reported that the year-end position has been net-positive for the year, given successful fund raising events, additional village hall hire and timing of insurance payments received following the heating leak in early 2025. The request to complete the Annual Governance and Accountability Return has been received and dates for public scrutiny of accounts will be announced at the next Parish Meeting. Advice has been received regarding new accounting software for the village accounts and is being considered.

Playground – The annual inspection has now been completed and the report received with only minor findings, of which the most urgent was to address corroded fixings to the swing seat, for which a quotation has been sought to source spares. The next inspection will now be due in February 2027.

Village Hall – Boiler service completed. Invoice pending.

Sub-committee Update – The new village hall booking system is now operational, with a new system to make the key available for hirers. A further events meeting was held on 11/04 with enthusiastic engagement from attendees. The maintenance team is in early stages of development. 

Community Trust Update – Meeting of the trustees of amenity land (adjacent to playground and including football field). The aim is to wind-up the trust and pass the objects of the trust, particularly the maintenance of the land, to a revised Village Hall trust. William Rose has agreed to update the Village Hall trust and has been in touch with solicitors for advice. 

  1. CORRESPONDENCE 

Correspondence received regarding the development of a proposed Hydrogen pipeline, which is currently in the pre-application stage of the Nationally Significant Infrastructure Projects process. The request is for early consultation feedback. In brief discussion in the meeting, the need for such infrastructure was understood and any implications arising from the pipeline were believed to be temporary during construction. Feedback from the Parish to be drafted. 

  1. PARISH, DISTRICT, COUNTY MATTERS

7a. District Matters 

Cllr Patterson was not in attendance

7b. County Matters – County Councillor Wimhurst was not in attendance.

  1. AOB

  • It was noted that the bus shelter has some rotten window frames which are in need of maintenance – to be added to the list work to be considered by the developing maintenance team. 

  • A notice has been stuck to the outside of the village hall notice board. Anyone wishing to post notices are kindly requested to contact the Parish for items to be displayed to avoid damage / marks to the glass.

  • A re-valuation of the village hall is being explored for purposes of updating the Asset Register and insurance. 

  • Given the broad support shown in the village survey for maintaining access to the Church grounds, the opportunity to provide financial support for this purpose was discussed, particularly in light of the recent tree survey and works required to maintain safe access. An estimate of indicative financial support to meet planned expenditure will be provided to the Parish for consideration.

 

Date of the next meeting - AGM

Monday 11th May at 7.30pm