September 2021 Minutes
NOTES FROM FILLINGHAM PARISH MEETING
Monday 6th September 2021
Held at Fillingham Village Hall
1. In Attendance: Margaret O’Grady (Chair), Peter O’Grady (Vice-Chair), Glenn Cargill (RFO), Dawn Greetham (Clerk) and four further parishioners.
2. Apologies for absence: PCSO Julie McFaul, Vicky Cargill, Cllr Roger Pattison.
3. Notices of Interest: None
4. Minutes of the last meeting (4th May 2021): Approved unanimously and signed.
5. Matters arising from the minutes not covered elsewhere in the meeting: None.
6. Reports:
I. Police: PCSO Julie reported that there have been two incidents: Person seen on the new building site, checked by police and no person(s) found. Lock on a property on Rectory Lea tampered with. No entry gained. The police have been made aware of unknown person(s) throwing filled doggy bags at a new property on High Street/Rectory Lea. The property is currently empty although sold. If you can assist PCSO Julie with her enquiries please email; julie.mcfaul@lincs.police.uk with any information you may have, any information given will be strictly confidential. This has also been registered with West Lindsey District Council Anti-social behavior case no. 358705363.
2. Finance: Reports on accounts: Glenn reported to the meeting that the village hall has received grants during the period of lockdown due to Covid 19 and he asked the meeting to ring fence some of the funds to future proof maintenance for the hall, some stone walls in need of urgent repair. Margaret has obtained an estimate which is in the region of £3,900 plus and a breakdown of expenses was requested. It is anticipated that approximate £500 a year will be obtained through fundraising for the village hall from events. It was also discussed whether the parish assist the church with repairs to the wall in front of the church and the path leading to the main door. The estimated cost will be a further £4,680. It is proposed that the parish be responsible for the grass cutting in the churchyard for this financial year. To be discussed at a further meeting.
III. Village Hall: The hall is now taking bookings with reviewed booking instructions in line with Covid restrictions. The new putty in the windows had not hardened. The painter has agreed to return to finish painting when it is hardened. The two toilets in the Ladies are in need of repair and a plumber has been instructed. Also a lock is broken on the Gents toilet and it was proposed and seconded that Margaret purchase a new lock.
IV. Playground: Regular weekly checks to the playground have been carried out. The defibrillator is checked weekly with no issues. The annual playground inspection has been booked with Wickstead.
V. Update on legal/land registry/charity status: This is still ongoing and it was suggested that a new solicitor be appointed.
7. Correspondence:
I. Invoices received: None
II. Temporary traffic restriction - TTRO/3596 footpath work 18/10/2021 to 30/10/2021 reference 4165993. Margaret to request further details regarding proposed times of road closures and extent of work.
III. Planning permission 143510 request for a poultry farm plus dwelling. Further thoughts and comments to be addressed by West Lindsey council.
8. Parish/District/county matters:
I. Parish Trust update: Still ongoing
II. Broadband update: A quote of £130,000 has been received. Peter has asked for further information regarding costs.
9. Any other business: It was agreed that a copy of the Village Venture magazine and a welcome letter will be delivered to new parishioners as they arrive in the new development. A letter requesting dog owners to clear up after their dogs will be inserted in the October Village Venture magazine. A reflector will be placed on the telegraph pole on Willingham Road. It was agreed that a new ladder will be purchased for the church. Fillingham Friends coffee morning will be resuming on the last Friday of the month.
10. Date of next meeting: 4th October 2021.