2025 October Minutes
FILLINGHAM PARISH MEETING MINUTES
Monday 13 October 2025
ATTENDANCE
Present: Judith Russell - Clerk (and temporary chair for this meeting), Glenn Cargill RFO
In Attendance: Allison & Alan Baldwin, Cllr Patterson, Miriam & Gary Whitelegg, Vicky Cargil, Pavel Kouty, Dawn Greetham
Apologies: Margaret O’Grady (Chair), Peter O’Grady (Vice Chair), William Rose, Richard Butroid, Peri Hepburn
1. WELCOME
The Chair welcomed people to the meeting and took apologies. Judith explained that as both Margaret and Peter were away on holiday, she would be chairing the meeting.
2. NOTICE OF INTEREST
Judith explained what the notice of interest was and why it was important. None were reported
3. MINUTES OF THE LAST MEETING
The minutes of the last meeting were proposed as being accurate by Alan Baldwin and seconded by Allison Baldwin and approved as a correct record.
4. MATTERS ARISING NOT ON THE AGENDA
Accessibility audit - Message from Margaret that she had approach LCC Highways on 16.08.25 for dropped kerbs around the village to Improve access for mobility scooters. Judith reported that Phil Russell, segway user, and Peri Hepburn, small mobility scooter user, had undertaken the audit on the ground. The audit had identified a number of improvements including cutting back of hedges which have grown over the pavement. A full report of improvements required along with a map is drafted and will be typed up and available to aid the discussion with LCC.
Community Emergency Response Team - Margaret had asked that the meeting be informed that she will not be involved in this project going forward and she has passed the link to those involved.
REPORTS Finance Report
Glenn reported that the financial position remains stable and that it had been a good month.
• Income from events - Funds from the Farmers Market, shared 50-50 with the church had been received.
• Float for Events - Following two requests for a float Glenn has now put in place cash for this purpose with all the checks and balances.
• Financial review – This is being undertaken by Peter O’Grady, Glenn Cargill and Richard Butroid.
• The Precept for 2026 – 2027 – The interim chair gave an explanation on what the precept was for the benefit of those who were unaware. Following discussion there was agreement that a request for a 4% increase should be made to WLDC.
• UKSPF grant- Information on this had been sent to the RFO by Richard Butroid. The details were shared and following discussion it was agreed that the RFO would put in an expression of interest as set out by the funder.
6. CORRESPONDENCE
None.
7. PARISH, DISTRICT, COUNTY MATTERS
7a. Parish Matters.
Street lighting – The streetlight (003), damaged earlier in the year has not yet been replaced. The Chair has followed this up and LCC Highways have confirmed that the request has now gone to the contractors, and the light should be replaced on 22 October. Ref no 2832420
Grit bin - Margaret has requested that the grit bin at the top of the hill be topped up before the winter. This request was done online through ‘Fix my Street’.
Village hall – Margaret has passed the paperwork received from Chatterton’s Solicitors regarding the village hall to Glenn Cargill for further action.
7b District Matters
Cllr Patterson shared information on the new arrangements in the working of the District Council. The issue of local government reorganisation was raised, and he reported that while discussions were underway, nothing has been decided as yet. He also said that the future of Scampton was still unclear.
County Matters – No report available
AOB
Issues raised and discussed were as follows:
Old Village Hall Noticeboard – the state of the noticeboard was raised and concern expressed at the safety of it as there is a sheet of glass that is a hazard and could be a health and safety issue if it falls out. After discussion it was agreed that this should be removed asap and Alan Baldwin and Glenn Cargill volunteered to take the appropriate action on behalf of the meeting.
Defibrillator – Further discussion on training took place and several options were put forward. It was agreed that to check if this could be funded by the Community Emergency Response Project. Those in the group agreed that they would followed this up with Kimberley. Also noted was the online free training available through the British Heart Foundation which could be used individually or in a group situation. It was noted that there are also other opportunities in the wider community.
Letter from the Chair and Vice-Chair – Given the poor attendance at the last meeting, this had been held over and was shared with the meeting.
Books for sale with proceeds to the Church – a request from a villager for help with regard to the sale of 8 crates of books. This was discussed and it was agreed that further discussion should take place. It was also agreed that it should be explained that the Parish meeting has no jurisdiction over the church and that it might be pertinent for the books to be valued.
Blackboard noticeboard – the issue of the current state of the board was raised and Allison volunteered to look at possible renovation of this. The offer was gratefully accepted.
Apple Day – 25 October run by the Beer club
Christmas Market - 15 November – Vicky asked those present to help with the marketing and publicity and posters were shared.
DATE OF NEXT MEETING – Monday 3 November at 7.30.