AGM - May Minutes 2022
NOTES FROM FILLINGHAM PARISH MEETING AGM
Monday, 9th May 2022
1. In Attendance: Margaret O’Grady (Chair), Peter O’Grady (Vice-chair), Glenn Cargill (RFO) and five parishioners.
2. Apologies for absence: Vicky Cargill, PCSO Julie McFaul, Judith Russell, Terry Jais, Sarah Overton.
3. Notices of interest: None.
AGM
Appointment of Officers
Appointment of Margaret O’Grady as chair, elected by the meeting unanimously.
Clerk, Judith Russell, had offered in her absence to stand as clerk, the meeting appointed her unanimously.
Peter O’Grady, as vice chair, elected by the meeting unanimously.
Glenn Cargill, As Responsible Financial Officer, elected by the meeting unanimously.
4. Minutes of the last meeting (4th April 2022): These were agreed unanimously.
5. Matters arising from the minutes not covered elsewhere in the meeting: None,
6. Annual review of formal documents: All documents are available online and it is not proposed to review these at this meeting.
7. Reports:
I. Police: PCSO Julie McFaul reported that there had been two incidents which were not in the public interest.
II. Finance: There is a draft long term financial plan that should be reviewed. The money for the defibrillator contract should be paid monthly by DD but this hasn’t been taken, Glenn to check. The precept has been received. Grant for the Jubilee celebrations. Deposit paid for the caterers for the Jubilee Celebrations. Utilities paid.
III. Annual Governance and Accountability Return:
a) Internal Audit completed: Internal audit carried out and accounts found in good order, with minor findings presented. Thanks expressed to Alan Baldwin for his work.
b) The documents for the AGAR audit have not been received to date. These will need to be submitted by 1st July. Suggested dates for the exercise of public right to review accounts are 7th to 13th June. Forms to be returned by 1st July.
IV. Village Hall report: The windows that have misted have been reported, there is no date for repair as yet. The review of the key holders will take place at the next meeting. The hall has been hired three times. The Easter event raised £191 with two further hirings of £32 and £80.
V. Playground: No issues have been reported.
8. Correspondence: No correspondence has been received.
9. Parish/District/county matters:
I. Parish Trust update: No update on Parish Trust.
II. Broadband update: A price for the upgrade has been agreed was formally accepted on 30th March
III. Platinum Jubilee: The village event will take place on 5th July. A planning meeting is scheduled for 16th May at 7.30.
10. Any other business: Plans for the proposed solar farm - an action group has been formed with the aim of opposing the present plans. A leaflet will be circulated giving further information to all affected residents with contacts to join group. Thanks were expressed to the outgoing clerk for her work. Thanks were also expressed to parishioners for their support and attendance.
11. Date of next meeting: Monday, 6th June at 7.30.