June 2022 Minutes
FILLINGHAM PARISH MEETING
MINUTES
6 JUNE 2022
1. ATTENDANCE
Present: Margaret O’ Grady – Chair, Peter O’Grady – Vice-Chair, Glenn Cargill – RFO, Judith Russell – Clerk, Cllr Roger Patterson
In Attendance: Five further Parishioners
Apologies: PCSO Julie McFaul, Cllr Butroid. Alison Baldwin
2. WELCOME
The Chair welcomed people to the meeting and took apologies.
3. NOTICE OF INTEREST
None Reported
4. MINUTES OF THE LAST MEETING
A correction was made to the minutes of the meeting on 9 May. Amendment to Section 7 111b, the dates should have read 13 June to 22 July. With this correction the minutes were approved
5. MATTERS ARISING NOT ON THE AGENDA – None
6. REPORTS
6a Police report
Nothing to report for May
6b Annual Governance and Accountability Return
a. The Exemption Certificate was presented to the meeting in readiness for the return to the Auditing Authority. This was approved unanimously.
b. The internal audit has been carried out and the accounts were confirmed to be in good order. Alan Baldwin was thanked for his work on these.
c. The Governance Statement for the year ending 31 March 2022 was presented to the meeting and was approved.
d. The Accounting Statement for the year ending 31 March 2022 was presented to the meeting and was approved.
e. The required AGAR documentation will now be sent to the external auditor and will also be published on the Parish Meeting website.
f. The period for public scrutiny of the Parish accounts has been notified and this will run from 13 June to 22 July.
6c. Finance report
Parish Account - One payment of £462.50 paid the caterer for the Platinum Jubilee Event. The parish receives the precept from the West Lindsey District Council and pays the insurance.
Village Hall account - Income from coffee morning £11.80 and a payment for utilities £88.00
Parish Trust Account – Funds from Section 106 monies - No financial activity. The use of this account is restricted to the maintenance of the grounds around the village hall
Invoices Received
One invoice had been for £462.50, from the caterer for the Jubilee Celebration event
Financial Plan - The RFO explained that the financial plan has now been updated to a 10-year plan. The financial position is a healthy one with, a sum set aside for annual maintenance. The meeting formally agreed the budget for the coming year. The quote for insurance had been received from Zurich and the chair raised an issue of re- valuation of the building for insurance purposes.
7. VILLAGE HALL REPORT
Playground – Nothing to report
Policies – A new keyholder policy has been put in place and the list of key holders has been updated. The chair confirmed that only those over the age of 18 years were permitted to hold a key and the only key allocated was the front door key.
8. CORRESPONDENCE
The Chair read out a letter for thanks from Dawn Greetham, the outgoing Clerk, for the gift in recognition of her service to the Parish.
9. PARISH, DISTRICT, COUNTY MATTERS
9a Parish
Broadband – nothing further to report
Jubilee celebration – it was felt that it was a nice community event with around 100 villagers attending. The raffle income will help to offset some of the outstanding smaller items of expenditure and donations to the church fund totalled around £60.
9b District
Cllr Patterson reported that the levelling up funding had been received from Government. This was funding designated for areas of high deprivation, with Gainsborough being the only qualifying area in West Lindsey. Proposals for spend include, upgrading the town centre, refurbishing the bus station, and the development of the riverside walk. He reported that building of the new cinema is about to start and flagged up that a further £2.7 million from the Shared Prosperity Fund is like to be available shortly. WLDC will be consulting on the criteria for distributing this fund.
10. AOB
• A vote of thanks was offered to the Chair and Vice chair for all their work in the village.
• The Parish noticeboard is now so dilapidated that it is no longer usable. The Chair will bring a proposal for replacement, for consideration at the next meeting.
• A leaflet with information about the Solar Farm proposed for local area had been delivered to all households in the Parish. It gives details on the website and the proposed campaign. The Vice Chair confirmed that the installation will be about the size of the City of Lincoln and its boroughs. Fears were expressed that this will be a fait accompli. A planning application of this size is not dealt with locally, it goes to the Secretary of State. Concern was expressed at the impact on food security and the energy policy both of which are exacerbated by the current war in Ukraine. Villagers were urged to read the leaflet and support the campaign and the petition to Parliament to force a debate in the House of Commons.
• A question about the funding of the maintenance of the churchyard were raised and it was confirmed that the payment from the parish would be subject to annual discussion and agreement. It was proposed and agreed that an audit of maintenance in the village would be useful.
11. DATE OF NEXT MEETING
Monday 4 July at 7.30pm